Abstract guidelines

Abstract submission terms and conditions

These terms and conditions can also be found in this document. At the end of this page, you can find instructions on how to submit an abstract.

Submission Guidelines:

• Abstracts can be submitted for either an oral or poster presentation.

• Use this abstract template.

• Abstracts can only be submitted through filling in the complete abstract submission form on this website.

• Abstracts that do not comply with the terms and conditions will not be evaluated.

• Abstracts may not exceed 1 page (including references and acknowledgements).

• Each presenting author may submit a maximum of two abstracts. Font, font size and margins of the template may not be changed.

• Upload your abstract as a .docx file.

• When uploading your abstract, please name it as: <Topic number >_<Last name>_<First name>.

Review Process:

• Abstracts will be evaluated by an international scientific committee based on academic quality and relevance to the conference themes.

• Each abstract will be reviewed by at least two different reviewers. Reviewers may recommend one of three outcomes:

  • Oral presentation

  • Poster presentation

  • Rejection

Session Allocation:

• The organizing committee will assign abstracts to sessions based on the reviews.

• The organizers reserve the right to reassign abstracts to different sessions if necessary to balance the program.

• Authors will be notified of any session changes upon acceptance of their abstract.

• If sessions are oversubscribed, additional criteria such as gender balance, career status, country of origin, and the number of abstracts per person and institution will be considered.

Presenting Author Requirements:

• The corresponding author is also assumed to be the presenting author, unless otherwise indicated in the submission form.

• Only the submitting author will receive email confirmation of acceptance for oral or poster presentations.

• The presenting author or a designated co-author must register for the conference to present their work.

Publication:

• All accepted abstracts will be published in the digital abstract book.

Final Decision:

• The decision of the organizing committee is final.

How to submit an abstract

Please submit your abstract before February 15. To submit your abstract, you first need to make an account here. After filling in your name and email address, you will receive an email with a link to your account. We recommend adding this URL to your favourites as you will need it to access your author account.

In the author account, you can edit your personal profile, submit an abstract, and once an abstract is submitted you can see and edit it on that page.

To submit an abstract, click on the button "Go to abstract form". Next to information on your abstract, you will need to upload a document according to the abstract template (see above).